746.201. What are my responsibilities as the permit holder?

You are responsible for:

(1) Developing and implementing your child-care center’s operational policies, which must comply

with or exceed the minimum standards specified in this subchapter [High];

(2) Developing written personnel policies, including job descriptions, job responsibilities, and

requirements [Medium-High];

(3) Making provisions for training that comply with Division 4, Subchapter D of this chapter

(relating to Professional Development) [Medium-High];

(4) Designating a child-care center director who meets minimum standard qualifications and has

daily, on-site responsibility for the operation of the child-care center [Medium-High];

(5) Reporting and ensuring your employees and volunteers report suspected abuse, neglect, or

exploitation directly to the Texas Abuse and Neglect Hotline, as required by Texas Family Code

§261.10; an employee may not delegate the responsibility to make a report, and you may not

require an employee to seek approval to file a report or notify you that a report was made

[Medium-High];

(6) Ensuring all information related to background checks is kept confidential and not disclosed to

unauthorized persons, as required by the Human Resources Code, §40.005(d) and (e)

[Medium];

(7) Ensuring parents can visit the child-care center any time during the child-care center's hours

of operation to observe their child, program activities, the building, the grounds, and the

equipment without having to secure prior approval [Medium]

(8) Complying with the liability insurance requirements in this division [Medium];

(9) Complying with the child-care licensing law found in Chapter 42 of the Human Resources

Code, the applicable minimum standards, and other applicable rules in the Texas

Administrative Code [Medium-High];Revised: December 2025

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(10) Reporting to Licensing any Department of Justice substantiated complaints related to Title III

of the Americans with Disabilities Act, which applies to commercial public accommodations;

and [Medium-High]; and

(11) Ensuring the total number of children in care at the center or away from the center, such as

during a field trip, never exceeds the licensed capacity of the center. [Medium-High]

Technical Assistance

• Children are at risk when adults responsible for them do not have clearly delineated

roles and responsibilities, which can be identified in job descriptions and job

responsibilities.

• Disclosure of confidential background check information is a Class A misdemeanor.

Therefore, you may want to keep background check information in a location

separate from other staff records. You may choose to keep the information in a

locked space. However, the information must be accessible during an inspection.

• You are responsible for ensuring that only authorized individuals access the

contact email account that is used for correspondence between your operation

and CCR.